Executive Operations Associate On-Site Brentwood TN

HarmonyCares is a national value-based provider of in-home primary care services for patients with complex healthcare needs, operating home-based practices across 14 states with more than 200 primary care providers. The Executive Operations Associate role is an on-site position in Brentwood, Tennessee, supporting the CEO's office and the full executive leadership team. The position focuses on calendar and travel management, meeting coordination, preparation of executive materials, and the application of AI, automation, and technology to improve office operations and information management.

Responsibilities

• Manage calendars, priorities, travel arrangements, and communications for the executive team
• Coordinate meetings, visitors, vendors, office supplies, and logistics to maintain daily operations of the executive office
• Prepare agendas, presentations, briefing materials, summaries, and other executive communications
• Track cross-functional priorities, decisions, and next steps to ensure follow-through on commitments
• Research business topics and convert findings into clear insights and recommendations
• Build dashboards, trackers, and reports that provide visibility into key priorities
• Apply AI, automation, and technology tools to increase productivity and improve organization of information
• Identify process improvements to support the CEO and increase overall effectiveness of the executive office
• Handle additional job-related assignments as requested

Requirements

• Bachelor’s degree in business administration or a related field
• 3+ years of experience in executive support, executive partnership, or office operations
• Advanced degree in business administration or a related field (preferred)

Benefits

• Health, dental, vision, disability, and life insurance
• 401K retirement plan with company match
• Tuition, professional license, and certification reimbursement
• Paid time off, holidays, and volunteer time
• Paid orientation and training