Sr. Executive Assistant, Chief Legal Officer

MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who can go beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also manage the intake, routing, and execution of sensitive legal documents - including but not limited to internal governance, banking and compliance materials requiring CLO sign off. You will help to prepare materials for key meetings and track priorities and decisions to completion.

This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and direct experience in a law firm or in-house legal environment. You will work closely with the CLO and senior legal leaders to keep priorities moving, remove friction, and ensure support is provided with precision, professionalism, and the highest standard of discretion.

To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives, outside counsel, in-house counsel and board-level stakeholders, and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment.

We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model.

Responsibilities

• Provide seamless day-to-day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zones
• Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions
• Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation
• Manage the intake, routing, tracking and secure filing of legal documents requiring CLO review and signature - including internal governance documents, banking agreements, compliance certifications, and regulatory materials - ensuring proper version control and timely execution
• Liaise with the internal legal team and outside counsel to coordinate document approval workflows and ensure no deadline falls through the cracks
• Partner closely with the CLO and senior legal leaders to keep priorities moving and ensure strong follow-through
• Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders