Program Coordinator, Early Talent

We are looking for a detail-oriented and dynamic Program Coordinator to help facilitate a seamless and inspiring interview experience for our candidates. You will report directly to the Early Talent Lead Program Manager and work collaboratively with our Recruiters to guarantee a smooth and captivating candidate journey.

This is a hybrid role based out of ATX.

Responsibilities:

• Interview Coordination:
• Maintain job postings on career websites and within our recruitment system, Greenhouse.
• Partner with Recruiters to organize high-volume phone and video interviews for our Intern, New Grad, and Sales Development candidates.
• Collaborate closely with interviewers to create a positive and welcoming candidate experience during interview sessions.
• Gather and synthesize valuable feedback from interviewers to continually enhance our selection process.
• Swag Management & Event Logistics:
• Assist in the creation, logistics, and shipping of promotional items and MongoDB materials for strategic events, including those related to Early Talent and Recruiting Events.
• Support the planning and scheduling of on-site events during the fall, spring, and summer.
• Coordinate and schedule pre-program training and events, such as Interview Training, Open House, and Summits.
• Candidate Experience & Onboarding:
• Ensure a seamless candidate experience through timely communication and updates throughout the interview process.
• Manage travel arrangements for out-of-town candidates when necessary.
• Support the creation, logistics, and shipping of candidate "keep warm" strategy materials.
• Coordinate and facilitate the onboarding process for candidates, ensuring a smooth transition into the organization.
• Programs Engagement & Support:
• Coordinate the ordering of materials for welcome packages and organize shipping logistics.
• Distribute and collect surveys to gather valuable feedback and insights.
• Contribute to the successful execution of all programming events across Summer Internship Program, New Grad Rotational, and Sales Academy, including planning and organizing, scheduling and communications.
• Diverse Projects:
• Be adaptable and assist with diverse projects as needed, contributing to the overall success of our Early Talent Programs.

Qualifications

• 1-2 years of related experience in program coordination, recruitment, or a similar administrative role.
• Canva experience is a plus!
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, capable of creating clear, professional materials.
• Detail-oriented with an ability to work independently and meet deadlines.