Procurement Operations Leader, Buy Desk

GAQ127R93

The Procurement Operations Leader, Buy Desk is responsible for owning the end-to-end purchase requisition and purchase order lifecycle — ensuring every transaction is accurately set up, fully documented, properly authorized, and compliant with procurement policy. This role serves as a critical operational bridge between business requestors, strategic sourcing, accounts payable, and suppliers, while driving process standardization, automation, and continuous improvement across the procure-to-pay workflow.

Operating with a high degree of ownership and attention to detail, this individual will build scalable, repeatable operating standards for the Buy Desk function — ensuring the organization can transact efficiently, compliantly, and at speed.

The impact you will have:

Purchase Requisition Review & Compliance

• Review incoming purchase requisitions to ensure accurate set-up in alignment with the associated scope of work or order form, including:

• Product or service description
• Quantity and unit pricing
• Total amount and budget alignment
• Service start and end dates
• Payment terms and conditions

• Validate that all required supporting documentation is attached to or referenced within the purchase requisition (e.g., statements of work, order forms, quotes, executed contracts).
• Ensure purchase requisitions are routed through and approved by all designated authorized individuals in accordance with the organization's delegation of authority matrix.
• Identify and resolve requisition discrepancies or missing information before progressing to PO issuance.
• Serve as the first line of review for policy compliance, spend thresholds, and approval requirements.

Purchase Order Management

• Own end-to-end PO lifecycle from creation and approval routing through receipt confirmation and closure.
• Manage a high-volume daily transaction queue with accuracy, consistency, and speed.
• Resolve PO discrepancies, invoice mismatches, and delivery exceptions in coordination with Accounts Payable and suppliers.

Strategic Sourcing Support

• Partner with the strategic sourcing team to support post-contract execution activities, including:

• Accurate metadata management into the contract management system upon contract execution
• Uploading fully executed documents to the contract repository in a timely and organized manner
• Ensuring contract records are complete, accurate, and audit-ready

• Maintain and update supplier records, onboard new vendors through the standard intake process, and ensure approved supplier lists remain current.

Process Improvement & Automation